July 15, 2023 (1y ago)

Notion vs Todoist: Task Masters Face-Off

Explore which reigns supreme in task management: Notion or Todoist.

Martin Adams
Martin Adams
Strategy/Vision, OneTask
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If you've been caught in the productivity tool showdown, you've likely heard of the two juggernauts: Notion and Todoist. Both have their legions of fans swearing by their organizational prowess. However, only one can occupy that coveted space in your task management arsenal. Today, we pit Notion against Todoist in a head-to-head competition to see which truly stands tall for organizing your life and work.

Setting the Stage: The Contenders

Before the deep dive, let's lay out what we're dealing with:


  • All-in-one workspace
  • Extensive customization capabilities
  • Collaboration-friendly with robust sharing and commenting tools


  • Task-focused, streamlined user interface
  • Karma feature for tracking progress and staying motivated
  • Integrations with multiple productivity tools

Round 1: Flexibility and Complexity

Notion prides itself on its vast toolkit. From databases to wikis, roadmaps to reminders, it's more like a Swiss Army knife for your digital life. A quick Reddit search yields comments about its superiority in handling complex and multifaceted projects. But is more always better? That's subjective, and while Notion's array of tools can be quite empowering, it might also be overwhelming for a new user just looking for a task list.

Round 2: Progress and Motivation

Todoist boards the satisfaction train with its Karma points system. This gamified progress-tracking feature is a big plus for many. Daily and weekly streaks? Check. Visual representation of your completion rate? Check. It's a clear winner for those who need that extra bit of motivation to chip away at their to-dos.

Round 3: Integration and Daily Use

Notion shines with collaboration—share Docs, suggest changes, and add comments—it has a leg-up with team projects. Todoist, however, plays nice with a greater ecosystem of apps. This includes OneTask, our beloved AI-powered personal admin assistant that can integrate to not only remind you of your Todoist tasks but also manage your schedule and emails within the same interface.

And the Winner Is...

In the Notion vs Todoist matchup, if we are to believe the legions of Todoist fans, Todoist takes the crown. It simplifies complex projects into bitesize, manageable steps, and keeps everyone aligned without overcomplicating the process.

But Why Not Both?

Why choose if you don't have to? For those who enjoy Notion's complex project management and Todoist's streamlined task tracking, there's good news. Both can be part of a greater productivity setup. Use Notion for project planning and Todoist for everyday tasks—and for an extra layer of seamlessness, there's always OneTask to bring your productivity game to the next level.

If you want to dive deeper into productivity tools and how they can revolutionize your workflow, don't miss our articles on the best habit tracker app and task batching, which can complement your chosen task management tool spectacularly.

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Summer 2024.

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