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May 4, 2024 (17d ago)

Master Walk the Room with ClickUp

Optimize your Walk the Room strategy using ClickUp, turning scattered projects into streamlined successes.

Ryan Leahy
Ryan Leahy
Operations, OneTask
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Walking the room has become a staple in project management, particularly in traditional architecture, construction environments, and agile spaces. It involves team leads or managers moving around the physical or virtual workspace to engage with team members about their progress, issues, and next steps on tasks or projects. While effective, translating these into actionable insights within a digital tool can streamline the process and amplify productivity. That's where ClickUp comes in.

Why Use ClickUp for Walk the Room

ClickUp is known for its flexibility and all-in-one workspace capabilities. By leveraging ClickUp, managers can take the essence of traditional walk the room practices and adapt them into a digital and more manageable form. This makes it easier to track progress, manage resources, and maintain project timelines in a centralized place.

Step-by-Step Guide:

1. Prepare Your Space

Before you start your walk the room session, ensure your ClickUp space is properly set up. Create a separate space for each project or team you'll be checking in on. Use statuses to reflect the stages of tasks (e.g., To Do, In Progress, Blocked, Review, and Done).

2. Customize Views

Use ClickUp's customizable views to your advantage. Create a Board view for a quick visual overview of where things stand. Add a Calendar view to understand task deadlines and a List view for detailed task specifications.

3. Integrate ClickUp with Your Tools

Connect ClickUp with tools like Google Calendar and Gmail, a functionality that OneTask also specializes in. This ensures that meetings, deadlines, and communications are synced and accessible within ClickUp.

4. Real-Time Walk the Room Digitally

During your walk the room session, use ClickUp’s mobile app or desktop version to move from one project or team space to another virtually. Update tasks in real-time, add comments, and adjust deadlines as needed based on your conversations. Utilize @mentions to task specific team members with action items directly within the comments section.

5. Monitor Progress

After the session, use ClickUp’s Dashboards to track overall progress. Set up widgets to monitor task statuses, individual performance, and project timelines. Regularly check these dashboards to ensure projects are moving forward and to identify any potential roadblocks early.

Bringing It All Together

Utilizing ClickUp for walk the room not only digitizes the process but also enhances it, ensuring nothing falls through the cracks. It bridges the gap between traditional project management practices and modern, efficient digital solutions, streamlining communication, task tracking, and project management.

While ClickUp offers a robust platform for managing these sessions, exploring advanced AI-driven solutions like OneTask can provide further enhancements. OneTask's intelligent task prioritization and integrated Google services can be a valuable addition to any project manager's toolkit, complementing the walk the room activities seamlessly.

For project managers looking to refine their agile practices, understanding how to leverage ClickUp alongside innovative AI tools like OneTask can redefine productivity and project outcomes positively.

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Available spring 2024.